Finance & Administration Executive

Finance & Administration Executive

Key Responsibilities

Finance & Bookkeeping

• Maintain accurate bookkeeping records using Tally or Zoho Books

• Process vendor payments and maintain payment schedules

• Record and track company expenses

• Perform bank reconciliation and petty cash management

• Coordinate monthly financial closing activities with external CA

• Prepare GST-related data and supporting documents

• Support payroll processing and salary disbursement

• Maintain proper financial documentation and records

• Track reimbursements, invoices, and payment follow-ups

• Ensure accuracy and timeliness of financial data

Administration & Operations Support

• Coordinate with vendors for utilities, internet, office supplies, and maintenance

• Manage pantry supplies and office stock inventory

• Handle courier coordination and visitor management

• Maintain attendance records and muster rolls

• Support basic compliance documentation and filing

• Assist with employee travel bookings and logistics

• Ensure smooth day-to-day office administration

Requirements

Educational Qualification

• B.Com / M.Com / CA Inter or similar commerce background

Must-Have Skills

• Working knowledge of Tally or Zoho Books

• Bookkeeping and expense management experience

• Vendor payment handling and bank reconciliation

• Basic payroll and attendance management knowledge

• Strong Excel / Google Sheets skills (formulas, pivots, dashboards)

• Good written and spoken English and Malayalam

• Strong attention to detail and documentation discipline

• Ability to meet deadlines consistently

• Willingness to learn and actively use AI tools such as ChatGPT, Claude, or Zoho AI tools

Good-to-Have Skills

• GST filing exposure

• Basic understanding of TDS

• Payroll execution experience using Zoho Payroll or similar tools

• Experience working in startups or small/mid-size companies

• Familiarity with AI tools for drafting emails, summarising documents, and checking work

Desired Mindset

• Takes pride in maintaining clean records and organised documentation

• Comfortable handling operational and administrative tasks

• Proactive in identifying discrepancies and reporting issues

• Asks questions instead of making assumptions

• Curious about AI, automation, and process improvements

• Reliable, responsible, and execution-focused

Additional Requirements

• Must be based in Kochi or willing to relocate immediately

• Full-time work from office only (no remote/hybrid option)

• Immediate joiners preferred

• Candidate must be available for a 2–4 week overlap with the current finance team for a smooth handover

• No-pay notice period policy; the candidate should join within the agreed timelines

• Strong performers may grow into Senior Finance Executive or Office Manager roles within 18–24 months

• Infusory is an equal opportunity employer

Tagged as: accountant job in kerala, accounts and fiance