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  • The primary role and responsibility of this position will be to work in a team environment and deliver administrative services including, but not limited to ‑
  • Diary Management – Provide support to the project team members in maintaining and managing key project meetings and the meeting location
  • Calendar Management – Maintaining the project team’s calendar to showcase all key events that need to be planned.
  • Meetings Management – Working closely with the project teams and other stakeholders in scheduling/organizing the meeting or conference call
  • Travel Management – Support the project team members in booking the travel tickets.
  • Workshop or Area Visit Plan – Help in planning the agenda for workshops/area visits by handling the logistics of stay, food and printing, etc
  • Documentation – Recording the minutes of the meeting with a clear emphasis on the key action points from the meeting. Maintaining the project database and ensuring all documentation is captured and organized for ease of access.
  • Training Management – Provide support in setting up training by sending out invites, enabling cut-off points for training sessions, issuing confirmations, and/or offering alternative dates. Supplement delegates with correct pre-work and sessions
  • Tool Support and administration – Administrative support on various internal/external tools used across EY offices
  • Data Processing and administration – Data capture, processing, and administration of business information



  • Strong multitasking, prioritization, organizational, and time management skills
  • Enjoyment of problem-solving
  • Effective prioritization abilities
  • Strong project coordination skills
  • Comfortable with IT systems
  • Excellent written and oral communication skills
  • Strong interpersonal skills
  • Team player comfortable with collaborative work
  • Virtual and independent work capabilities
  • Diplomacy in client interactions
  • Flexibility and ability to meet deadlines


Ideally, you’ll also have

  • 1 to 4 Years
  • At least a year of experience working in a team environment handling virtual secretarial services is preferred.
  • A good command of English (written & spoken) is mandatory.


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