Accounts Executive

About the job

Responsibilities

Accounting

•       Prepare and issue customer invoices accurately and on time for both Intellex RAMS Assurance Consulting Ltd. and Palladion Independent Safety Assessors Ltd.

•       Prepare and file GST returns in line with statutory deadlines, ensuring accuracy and full compliance with applicable regulations.

•       Populate and maintain the MIS dashboard, keeping financial and operational data current for management reporting.

•       Liaise with the external Chartered Accountant, providing records, documentation and information as required for statutory and audit purposes.

•       Support routine bookkeeping, bank reconciliations and the maintenance of accurate financial records.

•       Update Tally with bookkeeping data and reconcile with any other accounting software used from time to time.

•       Update the GST portal and complete other statutory accounting filings as required.

Administration

•       Maintain and reconcile the office petty cash, ensuring all transactions are properly recorded and supported by receipts.

•       Procure stationery, pantry items and other supplies required for the day-to-day running of the office.

•       Monitor the cleanliness and tidiness of the office and ensure a professional working environment is maintained at all times.

•       Monitor the attendance of staff and cleaning personnel, and report any issues or irregularities promptly.

•       Liaise with the HR services provider and supply data and information as required.

•       Arrange repairs and maintenance to keep the office premises in good order and fit for purpose.

Qualifications

Essential

•       BCom graduate (Bachelor of Commerce).

•       2–3 years of accounting experience covering bookkeeping, GST returns, invoicing and bank reconciliation.

•       Sound working knowledge of GST compliance and statutory filing requirements.

•       Good numerical accuracy, attention to detail and well-developed record-keeping skills.

•       Ability to work independently and reliably while reporting to a remote manager.

•       Good communication skills and proficiency with accounting software and standard office applications.

•       Shall be able converse in English and Malayalam fluently.

Desirable

•       Prior experience in office administration or facilities/office management.

•       Experience supporting more than one entity or working within a group of companies.

•       Competency in Tally, Microsoft Excel and other MS Office applications.

Key Competencies

• Organisation — Strong organisational skills with the ability to manage multiple priorities and meet deadlines.

• Integrity — Trustworthy and discreet when handling financial information and confidential data.

• Initiative — Proactive, self-motivated and able to take ownership of tasks with minimal supervision.

• Teamwork — Approachable and collaborative, supporting colleagues across both companies sharing the office.

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