Accounts Payable

About the job

Role Overview

The Accounts Payable Accountant manages end-to-end invoice processing, payment execution, and vendor coordination. Proven ability to handle high volumes of financial transactions with accuracy and efficiency. Strong background in maintaining compliance with organizational policies and vendor terms, while collaborating effectively with internal departments and external stakeholders to resolve discrepancies and ensure timely payments. Known for attention to detail, strong organizational skills, and a proactive approach to problem-solving in fast-paced environments.

Key Responsibilities

Invoice Management:

• Process and book supplier invoices related to transportation, ocean freight, and non-operational services.
• Handle intercompany invoice processing and security invoice validation against internal systems and vendor schedules.

Payment Processing:

• Prepare and submit payment requests through the system.
• Distribute payment allocations and proof of payment (POP) to suppliers promptly.
• Monitor and follow up on pending invoices and payment statuses.

Vendor & Supplier Coordination:

• Communicate regularly with transporters, warehousing partners, and clearing agents to ensure timely receipt of invoices.
• Assist in resolving invoice disputes by coordinating with internal operations and suppliers.
• Support the buying team with supplier follow-ups and documentation.

Internal Collaboration:

• Work closely with internal operations teams (e.g., planning, dispatch, warehouse) to align on delivery schedules, rate disputes, and invoice clarifications.
• Escalate and coordinate disputed rates and weights with relevant teams to ensure timely resolution.

Documentation & Compliance:

• Maintain accurate records of financial transactions in compliance with company policy.
• Support internal and external audits with relevant documentation.
• Ensure all AP activities adhere to internal financial controls and applicable compliance standards.

Role Requirements

• Experience – 2 to 3 years experience in accounting or accounts payable.
• Industry – Preferable experience in logistics or supply chain.
• Communication Skills – Excellent communication & interpersonal skills.
• Software Proficiency – Proficiency in using various accounting tools.
• Attention to detail – Strong attention to detail with a focus on accuracy, along with strong organizational and time management skills.

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