Finance Executive

Requirements

• Review and process vendor invoices.
• Check accuracy against purchase orders or contracts.
• Work with finance to resolve any issues.
• Ensure invoices are processed on time.
• Maintain good relationships with vendors.
• Help onboard new vendors and ensure they follow policies.
• Resolve billing disputes and negotiate contract terms.
• Evaluate vendor performance regularly.
• Manage procurement of facility-related goods and services.
• Create purchase orders from approved requests.
• Get quotes and negotiate pricing with suppliers.
• Collaborate with team members to meet purchasing needs.
• Assist in reviewing and managing vendor contracts.
• Keep track of contract renewals and terminations.
• Ensure compliance with contract terms.
• Support contract negotiations as needed.
• Monitor inventory levels of supplies and materials.
• Help forecast procurement needs and maintain stock levels.
• Conduct periodic inventory checks.
• Generate reports on invoices, procurement, and vendor performance.
• Keep organized records of invoices, contracts, and vendor communications.
• Provide data for financial reports and budget planning.

Qualifications

• Bachelor’s degree in Business Administration, Finance, or a related field.
• Experience in invoice processing or procurement, preferably in facilities management.
• Knowledge of procurement processes and vendor management.
• Familiarity with contract management best practices.
• Proficient in procurement software or ERP systems.
• Strong attention to detail and analytical skills.
• Good communication and negotiation skills.
• Ability to manage multiple tasks in a fast-paced environment.
• Organized and skilled in problem-solving.
• Understanding of relevant laws related to procurement and invoicing.
• Experience in generating reports and managing budget data.

Tagged as: ERP, Financial Reporting