Accounts Executive
Key responsibilities:
- Process vendor invoices and ensure accurate accounting entries in the ERP system
- Assist in preparing payment runs (EFT, wires, and cheques) and coordinate with the team for timely processing
- Verify vendor invoices against approved Purchase Orders (POs), contracts, and supporting documents before processing payments
- Ensure all invoices have proper approvals as per the company approval matrix and internal control policies
- Review vendor contracts, work orders, and service agreements to confirm billing accuracy and payment terms
- Perform three-way matching between PO, invoice, and receipt/supporting documents prior to payment release
- Reconcile vendor statements and resolve invoice discrepancies in a timely manner
- Maintain proper documentation and filing of invoices, payments, and supporting records
- Follow up with vendors and internal stakeholders regarding payment and invoice-related queries
- Monitor open invoices and support timely clearing of outstanding balances
- Ensure compliance with company policies and basic tax requirements (GST/HST, PST)
- Support month-end AP closing activities and reporting requirements
- Coordinate with Procurement, Finance, and other departments for smooth AP operations
- Assist in process improvement initiatives and support automation activities where required
Requirements
Qualifications and experience:
- Bachelor’s degree in accounting, Finance, Commerce, or related field.
- 4–5 years of experience in accounts payable or a related accounting role.
- Strong understanding of basic accounting principles.
- Proficient in Microsoft Excel and accounting software (Microsoft D365).
- Excellent communication and interpersonal skills.
- High attention to detail and accuracy.
- Ability to manage multiple tasks, handle pressure and meet deadlines.
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