Accounts Payable Specialist

Position Overview

We are looking for a detail-oriented Accounts Payable Specialist to join our Finance team. The ideal candidate will be responsible for managing Gatan’s financial liabilities, processing vendor invoices, ensuring timely payments, maintaining accurate financial records in accordance with US GAAP, and reconciling vendor statements. This position requires strong organizational and analytical skills, proficiency in accounting systems, and a commitment to accuracy and compliance.

Key Responsibilities

• Process vendor invoices and payments accurately and on time, ensuring compliance with company policies and external regulations.

• Verify proper coding and approval of vendor invoices prior to processing.

• Maintain and update vendor records; manage communications related to payment status.

• Support month-end closing activities and reconciliations related to Accounts Payable.

• Assist with internal and external audits, ensuring proper documentation and adherence to company policies.

• Collaborate with procurement and cross-functional teams to improve AP processes and efficiency.

• Support the check-to-ACH initiative, including performing banking callbacks.

• Monitor the AP inbox, resolve skipped invoices, and address payment discrepancies.

• Participate in special projects and process improvement initiatives as needed.

• Recommend and implement process enhancements to improve vendor satisfaction and operational performance.

Skills & Qualifications

• High school diploma or equivalent required; additional accounting coursework preferred.

• Minimum 1–2 years of experience in Accounts Payable, Accounts Receivable, or General Finance.

• Basic understanding of financial reporting and data entry principles.

• Knowledge of financial transactions, including debits, credits, and reconciliations.

• Strong analytical and problem-solving abilities with attention to detail.

Technical Skills

• Proficiency in Microsoft Excel (formulas, pivot tables, charts).

• Familiarity with ERP or accounting software (e.g., Made2Manage, SAP, Oracle, QuickBooks).

• Ability to learn and navigate financial systems and databases efficiently.

Communication & Collaboration

• Strong written and verbal communication skills.

• Ability to collaborate with finance, procurement, operations, and external stakeholders.

• Professional, courteous, and proactive in handling vendor or internal queries.

Organizational Skills

• Excellent attention to detail and accuracy in financial data entry.

• Ability to manage multiple priorities, meet deadlines, and work efficiently under pressure.

• Strong time management and proactive communication habits.

Other Attributes

• Eagerness to learn and grow within the finance function.

• Innovative, process-driven thinker focused on continuous improvement.

• Dependable, trustworthy, and able to maintain confidentiality of financial information.

• Team-oriented mindset with a positive attitude.

Language Skills

• Ability to read and interpret work instructions, procedures, and policy documents in English.

• Capable of following written and verbal instructions accurately.

Tagged as: MS Excel, oracle, SAP