Accounts Payable

Accounts Payable Key Responsibilities:

• Check all the invoices daily as per receiving report. Upload all the documents posted to Material system by the Receiving Clerk. Check all the invoices individually to make sure all the back ups are attached.
• Update all the invoices after checking from AP mode.
• Receive all the direct purchases & post to the correct G/L Expense account, make sure all the supporting documents are attached.
• Post all General Cashier Petty Cash Reimbursement to the correct G/L Expense Account and forward to AFC & FC for approval.
• Check every 15 days Aging Report to know the status of payable account.
• Contact the supplier and receive the statement, if there is any discrepancy, make reconciliation and clarify with vendor.
• Make sure all the invoice of the month are taken to Expense & update all posting. After updating take month end Aging Report and forward to Financial Accountant.
• Start making payments as per Aging Report and forward to Financial Accountant – Fin & BS Manager/GM for signature and approvals.
• Update all the advance payment as per the status of item received & forwards the report to Financial Accountant.
• Maintain proper filing of invoices, payment documents, and supporting records.

General Cashier Key Responsibilities:

• Collect, count, and verify all daily cash receipts from hotel outlets and departments.
• Prepare and reconcile daily bank deposits, ensuring all cash is accurately accounted for.
• Manage petty cash transactions and maintain proper supporting documentation.
• Monitor and report any cash shortages or overages, and assist in resolving discrepancies.
• Safeguard cash, financial documents, and records while ensuring compliance with hotel policies and internal controls.
• Daily banking involving the collection of banking envelopes from safe, and the opening, counting and balancing as a whole according to the policies and procedures
• Process petty cash as required and reconcile weekly
• Prepare cash over and short, balance monthly and present to Manager of designate

General Duties:

• Assists in the monthly analysis of entries to the Financial Statements.
• Records and monitors incoming and outgoing checks for signature.
• Maintains files of paid check vouchers.
• Records and updates logbook of released checks.
• Performs other duties that may be assigned by the supervisor.
• Active participation in the hotel’s training and other programs.

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