Responsibilities:

The primary role and responsibility of this position will be to work in a team environment and deliver administrative services including, but not limited to ‑
Diary Management – Provide support to the project team members in maintaining and managing key project meetings and the meeting location
Calendar Management – Maintaining the project team’s calendar to showcase all key events that need to be planned.
Meetings Management – Working closely with the project teams and other stakeholders in scheduling/organizing the meeting or conference call
Travel Management – Support the project team members in booking the travel tickets.
Workshop or Area Visit Plan – Help in planning the agenda for workshops/area visits by handling the logistics of stay, food and printing, etc
Documentation – Recording the meeting minutes with a clear emphasis on the key action points from the meeting. Maintaining the project database and ensuring all documentations are captured and organized for ease of access.
Training Management – Provide support in setting up training by sending out invites, enabling cut-off points for training sessions, issuing confirmations, and/or offering alternative dates. Supplement delegates with correct pre-work and sessions
Tool Support and administration – Administrative support on various internal/external tools used across EY offices
Data Processing and administration – Data capture, processing, and administration of business information

Skills:

The role requires someone who can manage several concurrent activities, with strong multi-tasking, prioritization, organizational, and time management skills.
Administration and organization
Interpersonal skills
Flexibility
Key attributes
Demonstrated experience in MS Office (Word, Excel & PowerPoint) and fair knowledge of MS Outlook

To qualify for the role, you must have

Ideally, you’ll also have

1 to 4 Years
At least a year of experience working in a team environment handling virtual secretarial services is preferred.
A good command of English (written & spoken) is mandatory.

Executive Assistance CoE